AI workflow automation · Denver, Colorado
AI workflow automation for small business
Custom AI-assisted tools that automate the parts of your business that eat your time: quotes, intake, follow-ups, and reports. Real developer, real code, and the tool is yours.
Starting at $180/hr. Most custom tools saves hours per week.
See what could be automated
Takes 30 seconds. Get a plain‑English look at what’s eating your time and where AI could help.
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No spam, no obligation — just a real look at what’s possible.
You’re already talking to it
This is the exact same assistant, running on our own site right now — built by us, like the ones we build for clients.
What we automate
The parts of your business that eat your time
Custom tools built for your workflow. If you find yourself doing the same task over and over, there’s a good chance we can automate it.
Quotes & estimates
Turn a simple form into a polished, branded PDF estimate ready to send. Reusable templates so your quotes look consistent every time.
Client intake & qualification
Smart forms that gather what you actually need, qualify the lead, and route it where it belongs. No more messy inboxes.
Follow-up sequences
Automated emails and reminders that respond to what people actually did. Nudges that feel personal, not spammy.
Report generation
Pull data from your systems into readable reports on demand. Monthly, weekly, or whenever you need to answer a question.
Content extraction & summarization
Turn calls, meetings, and emails into structured info that goes where it needs to. Notes, action items, CRM updates.
Custom integrations
Connect the tools you already use so they actually talk to each other. Custom logic where Zapier stops short.
Case story · Basement Windows of Denver
The one that killed phone tag for a Denver contractor
Basement Windows of Denver replaces basement windows for Colorado homeowners — a client of ours for more than a decade. Their intake used to be a series of phone calls to collect measurements, project details, and photos before a quote could even start. Now it’s automated.
The workflow
Service selection triggers everything
A homeowner picks their service on the contact form. Behind the scenes, that choice determines what happens next — the email content, the measurement instructions, the follow-up form for photos. All tailored to what they actually need.
Ready to quote
The client sees a complete lead, not a fragment
By the time the lead lands, the client has the customer’s service selection, project details, measurements, and uploaded photos — everything needed to build the quote without a single phone call.
Reusable
The same pattern works for any intake-heavy business
Contractors, consultants, home services, anyone whose intake conversation is 80% “please send me measurements, photos, and details” — the same workflow saves hours per week and stops leads from going cold.
Good questions
AI workflow automation FAQs
What kinds of workflows can you actually automate?
Anything repetitive that eats your time: quotes, intake, follow-ups, reports, data entry, content extraction. If you find yourself doing the same task over and over, there’s a good chance we can automate it.
How is this different from Zapier or other SaaS automation tools?
Zapier is great for connecting existing apps. But when you need custom logic, custom data structures, or custom output (like polished PDF estimates or industry-specific reports), custom code is yours forever.
How much does workflow automation cost?
Custom work is billed at $180/hr. All projects receive a comprehensive estimate after a short discovery call to define your requirements.
Do I need my own developers to run it?
No. We build it, deploy it, and support it. If something needs to change later, that’s a support ticket to us, not an internal engineering project.
Can you show me a real example?
Yes. We built an intake automation for Basement Windows of Denver that ends the phone tag: customers pick a service, get automatic emails with measurement instructions and a photo upload form, and by the time the lead lands, everything’s ready for the client to build a quote. Scroll up for the details.
Ready to stop doing the busy work?
Tell us what task eats your time and we’ll tell you if we can automate it. Custom work starts at $180/hr, comprehensive estimate after a short discovery call.